At Arena Business Centres or any associated trading names (“Arena Business Centres”) we take protecting the confidentiality of our clients and contacts seriously, and with this in mind we adhere to the following Privacy Statement: English law and jurisdiction applies with respect to the content of this site and the information submitted. In particular, we recognise and address our obligations under the provisions of the Data Protection Act (1998).
Arena Business Centres provides services in the UK and will act as the Data Controller for your information.
We collect information from all users of Arena Business Centres services, when signed up on our website, in person or via an affiliated partner. We collect data required to carry out office rental services. This includes but is not exhausted to name, address, phone numbers, email addresses and identification check documents.
We never knowingly collect more personal data than is strictly necessary to perform our duties.
How & when we collect our information
Information is collected via our website, specifically on the Contact Us page. Client information is also collected during meetings, update calls and events Arena Business Centres attend or host.
In addition to the information provided we collect & check data from third parties such as companies house and accredited bodies.
Information created when you use our services
If you are a client, we will collect details about the company such as; company registration details, structure, contact information and role details.
How we use your data
Arena Business Centres does not sell or share your personal information to third parties for third party direct marketing purposes.
We will use your information to deliver office rental services, the information collected allows us to optimise your experience with Arena Business Centres. Your information will be collated onto our databases; all paper documents are securely stored on each site. The database is interrogated by our staff during the time we are providing you with such services.
We will use information collected to communicate with you regarding these services, relevant marketing, events and updates. We may also use information collected for research and analysis.
Data Sharing & Disclosure
Except as set out herein and where required or permitted by law or a court of competent jurisdiction, we will not reveal any personal data about you to any third party.
Information will be shared internally within the Arena Business Centres team to provide our office rental services. We will only share with third parties when required as part of our services. We may check information collected with third parties or with other information held by us.
Your data may be disclosed to any person, firm or company to whom we sell the whole or a substantial part of our business or to whom we may transfer any part of our rights or obligations. We may also disclose your information where necessary to enforce our Terms of Business or other agreements or if necessary, to prevent, detect or prosecute illegal or suspected illegal activities or to prevent other damage in response to a legal action against Arena Business Centres.
How do we protect your information?
Your personal data security is our highest priority. We have taken steps to protect your information by limiting the access to our network where your data is stored.
Our IT services are managed by Nasstar PLC whose IT security strategy is available on request.
Our team only access data that is required to complete their job role.
Although we do our best to protect the information you share via the internet, anything you submit via the internet is done so at your own risk.
Information retention & deletion
During the time you are registered as active with Arena Business Centres calls, emails, meetings, texts, events and any other relevant information will be recorded on our internal secure database. Data is retained for 3 years at which point you will be asked for consent to keep the information for a longer period of time. At this time no option exists for third party access, if a decision is made to change this aspect of the database, then we will seek your consent first. While all reasonable security measures have been implemented, we are unable to accept responsibility for intrusion by third parties acting illegally.
During our marketing activities, we log who, when and where our mailers have been opened and viewed.
We also obtain data from publicly available sources, financial service providers, governing bodies and referees. Arena Business Centres may combine information collected from these sources with information already in its possession.
Our data is all stored on external servers hosted by Enhanced, which are monitored and protected 24hrs a day.
All personal information is stored on servers located in the UK.
Data processing of minors
We do not offer office rental services to anyone under the age of 18. Therefore, no data will be held on under 18’s.
Access to your personal data
You have the right to:
- Request the details we hold on you – Please contact Mary Stevens at firstname.lastname@example.org
- Request data corrections of any details we hold on you – Please contact Mary Stevens at email@example.com
- Opt out of all non-essential email communications – Please unsubscribe by replying to the email requesting to be unsubscribed from any email communications.
- Request to be removed from our databases and systems. To submit a request please contact Mary Stevens at firstname.lastname@example.org
- Remove consent of data processing – Please contact Mary Stevens at email@example.com
As and when required, we may update this policy. If significant changes are made we will notify all Arena Business Centres services users. By using our services you consent to this policy.